Furniture + Décor Rental Wedding Planning Checklist

To make the rental process as stress-free as possible, we suggest settling on your wedding style before you doing anything else. This will not only affect the type of furniture and decor you choose, but also the venue. And your choice of venue will also have implications for your event rental needs. Some venues are blank slates, which means you will have to bring in everything you need (and we mean everything, think garbage cans and other items you might take for granted)—and some offer rentals as part of their services.

But be careful because the venue you choose may not have everything you need or their offerings may not align with your vision. Double-check with your venue about what they have and don’t be afraid to request to see the items in person if they don’t have a physical or digital catalogue handy.


Once you've chosen a wedding style and venue, it’s time for the fun part: designing and creating a wedding that reflects and celebrates you and your partner’s unique personality and style.

First, figure out exactly what you need for each part of your day, from the ceremony to the end of the night, and write down a list of requirements as you go along (don’t worry, we have some helpful checklists below you can refer to). This is where it’s important to know what your venue offers in the way of rentals. You may decide to use all, some or none of their items and will need to fill in any gaps accordingly.

We know this part can seem overwhelming (especially if you aren’t thinking about rentals all day like we do), so we’ve put together a simple wedding planning checklist for your rentals featuring the most common furniture and décor used during the ceremony, cocktail hour and reception. Depending on your vision, wedding style and venue, some of these items may not apply to you. And don’t forget—these are furniture and décor items only. You may need other items such as heaters, portable bathrooms or catering equipment, to name a few.



  • Ceremony arbor/backdrop

  • Seating

  • Signage

  • Welcome sign

  • Order of events sign

  • Seating or ceremony instructions sign

  • An easel/stand for any signage

  • Ceremony materials table, including a program display or anything guests might need for the ceremony exit (traditional rice? romantic flower petals? fun confetti?)

  • An occasional table/bar and drink receptacles/glassware if providing refreshments

  • Umbrellas

  • Aisle runner

  • Aisle markers



Cocktail Hour (or Cocktail Reception)

  • Cocktail seating, such as lounges (sofas, chairs, coffee and side tables), tables and chairs or high boy tables and stools

  • Bar

  • Glassware

  • Drink tubs/receptacles

  • Signage for drink menu

  • Directional signage (for lawn games, bathrooms, reception etc.)

  • Table(s) to serve hor d’oeuvres and other food

  • Plates, cutlery, napkins

  • Umbrellas

  • Cushions, rugs + textiles for lounge furniture

  • Small decorative items, such as, tea lights and candles

  • Vases for floral arrangements




  • Escort cards

  • Table assignments sign

  • Guest book table, wedding favor display + sign/decor

  • Menu sign with easel/stand

  • Dining tables

  • Seating

  • ‘Bride and Groom’ seats and/or signage

  • Bar or drink station display

  • Lounge seating + side tables

  • Photo booth and backdrop

  • Small decorative items, such as tea lights and candles

  • Cushions, rugs, textiles

  • Vases for floral arrangements

  • Gift table + sign/decor

  • Table decor

  • Table runners

  • Napkins/napkin rings

  • Glassware

  • Cutlery

  • Dessert/cake plates

  • Salad plates

  • Entree plates

  • Chargers

  • Table numbers


  • We often get asked about reusing items, and we say go for it! But make sure their are designated people organized to make this happen (chairs and tables can’t move themselves!). Check out our blog post “5 Ways To Reuse Ceremony Décor for Your Reception“ for more examples of how you can reuse items throughout your wedding.

  • Certain items like cutlery, crockery and glassware are dependent on guest numbers, which might not be finalized until closer to the wedding date. Book the maximum amount you will need and then reduce as RSVPs come in.

So now that you know everything you need to rent, when should you actually start booking everything? Glad you asked! Head over to Your Guide to the Furniture + Décor Rental Timeline.

And for those who like a physical guide, we’ve created a printable wedding planning checklist for furniture and décor rentals, which you can grab here.